A. Mandatory reporting templates
For both the CO2 emissions report and the tonne-kilometres report, the use of the Flemish reporting templates is mandatory:
Belgian aircraft operators should use the Dutch template; non Belgian operators can use the English template.
The content of the Flemish reporting templates is not very different from the content of the templates established by the European Commission. The biggest difference concerns the attachments that are required when sending your reports to the Flemish Verification Office (see point B. Mandatory reporting procedure).
The use of the European Commission templates is not allowed.
B. Mandatory reporting procedure
1. Before submitting the CO2 emissions report and the tonne-kilometres report to your Competent Authority, you are required to have the reports verified by the Flemish Verification Office, who is an independent and accredited verifier. The objective of verification is to ensure that annual emissions and tonne-kilometre data have been monitored in accordance with the approved monitoring plan, the MRG, the EU ETS Directive and the relevant Flemish legislation and that correct and reliable data are reported.
For this purpose you are required to submit the CO2 emissions report and the tonne-kilometres report by 31 January 2011 to the Flemish Verification Office by registered mail and by e-mail. The paper version is accompanied by a signed letter in which the aircraft operator declares that the electronic version is fully consistent with the paper version.
Adress: Verificatiebureau Benchmarking Vlaanderen (VBBV) Roderveldlaan 5/1 2600 Antwerpen Berchem Belgium e-mail: vbbv@vbbv.be |
Following chapter 10 of the ministerial decree establishing guidelines for the monitoring and reporting of CO2 emissions and tonne-kilometre data from aircraft activities, you are required to submit the following attachments together with the annual emissions report, when sending it to the Flemish Verification Office:
I. Annual emissions and annual numbers of flights per aerodrome pair;
II. Air Traffic Information for the reporting year, including data requested by the aircraft operator from Eurocontrol (see point D. Air Traffic Information from Eurocontrol);
III. A copy of the logbook for changes CO2 emissions and the logbook for abnormal circumstances CO2 emissions, containing all changes and abnormal circumstances that have occurred during the reporting year;
IV. Where appropriate, the notification forms, approved by the Competent Authority, for a substantial change CO2 emissions and the notification forms, approved by the Flemish Verification Office, for a high impact abnormal circumstance CO2 emissions.
V. For each aircraft, which performs aviation activities, as defined in Annex III of the EAT decision: a list of all flights to/from a member state of the European Union, with for each flight records of
a. the airport of departure;
b. the airport of arrival;
c. whether the flight was registered in the flight plan on the basis of ‘ICAO designator’ of ‘registration marking of the aircraft’;
d. whether the concerned flight is exempted or non-exempted according to Annex III of the EAT decision;
e. The fuel used during the flights (in tonnes).
VI. Internal audit reports, as described in point 14.3 of the ministerial decree establishing guidelines for the monitoring and reporting of CO2 emissions and tonne-kilometre data from aircraft activities.
Following Chapter 10 of the ministerial decree establishing guidelines for the monitoring and reporting of CO2 emissions and tonne-kilometre data from aircraft activities, you are required to submit the following attachments together with the tonne-kilometres report, when sending it to the Flemish Verification Office:
I. Air Traffic Information for the reporting year, including data requested by the aircraft operator from Eurocontrol (see point D. Air Traffic Information from Eurocontrol);
II. A copy of the logbook for changes tonne-kilometre data and the logbook for abnormal circumstances tonne-kilometre data, containing all changes and abnormal circumstances that have occurred during the reporting year;
III. Where appropriate, the notification forms, approved by the Competent Authority, for a substantial change tonne-kilometre data and the notification forms, approved by the Flemish Verification office, for high impact abnormal circumstance tonne-kilometre data.
IV. For each aircraft, which performs aviation activities, as defined in Annex III of the EAT decision: a list of all flights to/from a Member State of the European Union, with for each flight records of
a. the airport of departure
b. the airport of arrival;
c. whether the flight was registered in the flight plan on the basis of ‘ICAO designator’ of ‘registration marking of the aircraft’;
d. whether the concerned flight is exempted or non-exempted according to Annex III of the EAT decision
e.the Great Circle Distance, determined following the provision of point 5.3.1.2 of the Ministerial Decree of 16 April 2010;
f. the number of passengers;
g. in case of using the ‘Mass and balance ‘approach: the total weight of the passengers in tonnes;
h.the weight of transported freight and mail in tonnes;
V. Internal audit reports, as described in point 14.3 of the Ministerial Decree establishing guidelines for the monitoring and reporting of CO2 emissions and tonne-kilometre data from aircraft activities.
These attachments will be treated as confidential by your verifier and do not have to be submitted to the Competent Authority, when submitting your verified report.
These attachments are essential for the verification process and not submitting them can have a serious impact on the result of the verification (verification to satisfaction or not).
If aircraft operators emitting less than 10.000 ton CO2 during the reporting year, have trouble providing these mandatory attachments, because the data are not available, they should contact the Flemish Verification Office. In this case the Competent Authority can ask for alternative data or decide that the operator does not have to provide these data.
2. The Flemish Verification Office will verify the CO2 emissions report and the tonne-kilometres report within two months following the submission. The Flemish Verification Office will send you the verified CO2 emissions and tonne-kilometres report together with the accompanying verification reports (management letters) by registered mail.
3. You have to submit the verified reports for the year 2010 by registered mail and on an electronic medium/ by e-mail to the Competent Authority by 31 March at the latest. The signed paper version is accompanied by a signed letter in which the aircraft operator declares that the electronic version is fully consistent with the paper version.
Adress: |
Flemish Environment, Nature and Energy Department |
Air, Nuissance, Risk Management, Environment & Health Division |
to Mr. Bob Nieuwejaers |
Head of division |
Ferraris building, 7th floor |
Koning Albert II laan 20, bus 8 |
B-1000 Brussels |
Belgium |
E-mail: |
|
C. Air Traffic Information from Eurocontrol
Following Chapter 10 of the ministerial decree establishing guidelines for the monitoring and reporting of CO2 emissions and tonne-kilometre data from aircraft activities, you are required to submit Air Traffic Information for the reporting year, including data requested by the aircraft operator from Eurocontrol together with the reports, when sending them to the Flemish Verification Office (see point B. Mandatory reporting procedure).
To this end Eurocontrol’s ETS Support Facility would be able to provide the following information
for those flights of an aircraft operator likely to fall under the ETS:
- aircraft registration mark, if available;
- aircraft ICAO designator (aircraft type);
- applicable route charge exemption, if any;
- estimated fuel consumption;
- possible ETS exemption as estimated by EUROCONTROL, if any;
At the end of 2010, EUROCONTROLs Provisional Council has given a positive recommendation to develop third party (= aircraft operator, verifier) access to the ETS Support Facility. For the year 2010 however third party access will not yet be possible. Instead, aircraft operators will be able to obtain the 2010 data from EUROCONTROL by sending a request for the access to the ETS information through the EUROCONTROL public web portal (presumably the environment part) and by providing EUROCONTROL with the required “contractual information” (such as information about identity and other information needed for the payment). After validation of the Aircraft Operator’s identity and of its payment, EUROCONTROL would provide by email the information concerning the reporting to the concerned Aircraft Operator.
The exact procedure to be followed has not yet been made available by EUROCONTROL. New information will be made available on EUROCONTROLs website. Your Competent Authority will also inform you about any developments.
EUROCONTROLs planning is that data requests by aircraft operators will be possible from Mid-February 2011 (pending final approvals) and that from Mid-January, aircraft operators will be able to find more information on EUROCONTROLs website. Please note that is only an indicative planning.
As the ATC information will not be available at the end of January 2011, when you need to submit your reports for the year 2010 to the Flemish Verification Office, please submit your reports without the ATC info and send the ATC info by e-mail to the Flemish Verification Office as soon as you are able to get it from EUROCONTROL.
